Customer data export approval template
For anyone exporting customer or personal data out of a production system. The requester states purpose, scope and retention in stage 1, then the data protection officer and the system owner, who approves the export method, both sign off in stage 2.
- App: Approval Flow for Jira
- Category: Security and access
- Edition: Needs a paid licence (approval policies are a paid feature)
- Sign-offs: 3, 3 required, in sequential stages
Sign-offs
#| Sign-off | Required | Approvers needed | Stage |
|---|---|---|---|
| Requester states purpose, scope and retention | Required | 1 | 1 |
| Data protection officer approves | Required | 1 | 2 |
| System owner approves the export method | Required | 1 | 2 |
A stage opens only when every lower stage is signed off. Sign-offs without a stage can be given at any time.
Use it
#A Jira administrator opens Jira settings, Apps, Approval Flow settings, tab Templates, and clicks Install next to the template in the Template library section. It becomes an ordinary approval policy: apply it to a work item from the panel, or map it to an issue type. Approvers are people, so templates never contain any: assign them on the work item or with an approval rule.
Related
#- Approval Flow for Jira documentation
- Jira approval templates: all 24 templates